When you start a new company, one of the main things that you need to think about is how to keep it safe and secure for everyone. As soon as you start hiring your staff, make sure that you have a security plan and strict policies in place. If an incident happens, you can be severely fined, and be forced to compensate to your workers. Furthermore, your reputation will suffer, and that is certainly something that you want to avoid. And here we are speaking about direct business costs, which are just the tip of the iceberg.
In this article, we are going to go through some of the essential tips that can help you prevent incidents and keep your company property a safe place to work at.
It is important that your safety plan consists of policies regarding a variety of things. For example, you need to make sure that your employees are well aware of what information they are allowed to share with other entities, such as customers, suppliers, vendors, and others.
It is also a good idea to have a clean desk policy in the workplace. When the workday is over, make it obligatory that everyone makes sure that all the paperwork, files, and folders that they have used during the day are locked tight in drawers or cabinets. This specifically relates to projects that are “in progress”.
Furthermore, make sure that the last person that is leaving the premises knows that they have the obligation to check whether all doors and windows are locked, visit all the bathrooms, turn on alarms, turn off all the lights, and so on. Inform all your staff about this policy and, if necessary, provide them with a checklist of tasks that they need to carry out before they leave.
While safety drills tend to get boring after a while, the fact remains that if you make your employees repeat a certain procedure, they will turn it into a habit. Make sure that everyone goes through different scenario simulations, such as a gas leak, spill, or any other kind of hazard. This way, when such a situation really occurs, they will be prepared and know what to do right away. Basically, knowledge equals safety.
Of course, not everything can be planned ahead. There are situations when a particular manager will witness an employee doing something wrong or having an accident, and react to it right away. This gives them an opportunity to make sure that everyone learns something from their own mistakes.
One of the essential aspects of making sure that your workplace is safe is to provide all your staff with Personal Protective Equipment (PPE). Industries such as construction or manufacturing simply must take this into account. Depending on the job, some of the equipment could be: earplugs, gloves, hard hats, goggles, high-visibility jackets, fire extinguishers, equipment for detecting dangerous gases, and so on. Next to providing your employees with these items, you need to properly train them on how to use them.
Of course, you need to make sure that your workplace isn’t a hazard itself. Perform a Job Hazard Analysis (JHA). Make sure that all the possible risks are on file, which will also enable you to come up with the best plan to make them less of a danger to your staff. List every existing duty or job that exists in your workplace, and then list all the possible hazards that employees who perform them may face. This way you will be able to plan ahead properly, and know how to implement the aforementioned training procedures accordingly.
What you also need to do is make sure that the security in your workplace is top notch. This all depends on where you are located. For example, security fencing in Australia is crucial, not only because of potential burglars, but also the rich wildlife that can present a serious hazard in certain situations. You should also make sure that you have a top-notch alarm system installed, so that you can be sure that the property is perfectly secure.
Every employee should be trained to report anything dangerous that happens in the workplace, be it witnessing a co-worker get hurt in any way, or noticing that the working conditions in a particular area have worsened. A lot of employees fear to do the latter. One of the main reasons is that they don’t want to get scrutinized by their employers. This is why you need to let everyone know not only that they can but that they must report such situations, even if they are “only” potentially hazardous.
Every business needs a property that is as safe and secure as possible. You need to implement particular policies, run security drills and training, so that everyone is prepared for dangerous situations, and generally make sure that your property is a safe place to work at.
This is done by providing Personal Protective Equipment, performing a Job Hazard Analysis and making sure that the premises are secure from any outside influences. Finally, you need to train your employees to report whatever happens, and not be afraid of any kind of reprimand when doing so.
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